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Data Entry Assistant - North Florida Land Trust

POSTED 1/06/2022

Job Summary:
The ideal candidate for this Data Entry Assistant position will have previous database experience, specifically in Raiser’s Edge NXT and Luminate. North Florida Land Trust is seeking an experienced, dedicated, ethical Data Entry Assistant that will be responsible for a full range of tasks associated with the Development Department’s Raiser Edge NXT database, maintaining data quality of the fundraising database, producing standard reports, assisting with direct mail and special events, helping with gift acceptance and gift acknowledgment, entering related information into the database and other department projects.

Primary Responsibilities:
• Serving as NFLT’s in-house expert for Raiser’s Edge NXT and Luminate.
• Operating Raiser’s Edge NXT donor database to post donations, prepare reports and produce mailing list for appeals and other mailings through data entry.
• Recording all contributions in Raiser’s Edge NXT database, including direct mail, donor designations, online donations, major gifts, and corporate and foundation grants.
• Interfacing with Accounting to ensure appropriate postings of donations are captured.
• Reporting financial success for each direct mail solicitation, tracking all revenue and expenses.
• Optimizing departmental systems, processes and policies, reporting, information flow, communication, and business process improvement.

*Any other duties assigned
The above-cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.


• Proficiency with Microsoft Office and Raiser’s Edge NXT and Luminate software system and database.
• Two to three years of direct experience entering data into Raiser’s Edge and managing the database.
• Ability to understand the basic fundraising principles and best practices.
• Excellent written and verbal communication skills, attention to detail and accuracy, and maintaining confidentiality with sensitive information.
• Strong organizational skills, with an ability to stay focused on assigned tasks.
• Excellent interpersonal communication skills and a customer service mindset.
• Strong project management skills and willingness to participate as a team member.

Knowledge, skills and abilities:
Customer Service – able to personally provide a high level of interactive service to targeted customer base/market, building relationships, and acting as internal company advocate.
Team Orientation & Interpersonal – highly motivated, passionate, and creative team player to develop and maintain collaborative relationships with all levels within and external to the organization.
Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner.
Organization & Time Management – able to work independently with minimal supervision, plan and organize a professional schedule to complete actions within established deadlines, and handle multiple priorities with strong attention to detail.
Systems & Software – proficient knowledge of Microsoft Office software applications and Raiser’s Edge NXT and Luminate.

To apply visit:

    Assistant Executive Director - Community Hospice & Palliative Care Foundation

    POSTED 12/01/2021

    Primary Responsibilities:
    1. Work closely with the Foundation’s Vice President/Executive Director in the overall planning and strategic development of organizational funding priorities.
    a. Plan and implement a broad-base program to seek and attract major gifts to the Foundation and appropriate naming/recognition opportunities.
    b. Develop the case for support; strategic and innovative fundraising plans and execute plans to achieve goals and objectives for the Foundation.
    c. Recruit and manage leadership volunteers for projects and campaigns.
    2. Provide management oversight and leadership for development staff.
    3. Act in lieu of Vice President, as needed, representing the Foundation to the community. Represent the Foundation in interactions with leadership and CHPC departments through Directors Group and General Management Team.
    4. Provide guidance and support to the Foundation Board of Directors. Identify, nurture, and motivate board and other volunteer leaders to be a sophisticated philanthropic network and resource for the Foundation.
    5. Participate in the development, implementation and accomplishment of the annual work plan and budget of the Foundation in accordance with strategic and annual plans of CHPC.
    6. Manage a portfolio of 75-100 major gift prospects, conduct personal visits and solicit sponsorships and major gift prospects annually.
    7. Manage and oversee the resales shops. Work with team to develop and implement a promotion plan for the shops. Building relationships with companies for donated merchandise for the shops.
    8. Participate in the planning strategies for communication plans with current and prospective donors through database segmentation, direct mail messages, annual and major gift campaigns, and special events.
    9. Lead the development and donors relations team by providing direct supervision and guidance to the Special Events Manager, Communications & Grants Officer, Database and Prospect Research Manager and Brand Designer, Marketing Manager and Retail Manager. Review and establish work goals; evaluate results. Evaluate individual performance quarterly. Keep the team informed and working effectively with others.
    10. Participate in professional activities for the purpose of keeping current with trends and issues that relate to resource development.

    Required Licenses/Certifications:
    CFRE, Certified Fund Raising Executive (Preferred, not required.)

    Bachelor’s degree or equivalent combination of education and 3-5 years of experience in major gift fundraising.

    Knowledge of:
    Principals and techniques of major giving, corporate giving, and charitable event planning.

    Skilled at:
    Successful experience in soliciting and closing major gifts from individuals and corporations. Communicating effectively in both written and oral forms with donors and board members; exhibiting independent judgment in the development, implementation and evaluation of plans, procedures and policies. Working in a development office environment with a proven track record of achievement in progressively increasing results in fundraising efforts. Ability to work effectively in a team environment with sound judgment and the ability to handle matters of a sensitive and confidential nature. Flexible to work beyond regular hours including early mornings, late nights and weekends as necessary.

    To apply please email your resume to

      Special Events Coordinator - Community Hospice & Palliative Care

      POSTED 12/01/2021

      Primary Responsibilities:
      1. Plan, manage and execute special events to ensure event goals are met for Community Hospice & Palliative Care Foundation (CHPCF).
      2. Ability to represent CHPCF at select public speaking engagements of any size group when assigned and give tours to supporters.
      3. Coordinate with leadership team, councils and staff in 3A counties with fundraising events.
      4. Recruit and coordinate volunteers for community and foundation events. Directly maintain all records of volunteers and their hours. Identify and develop volunteer leaders to serve in leadership roles of Foundation special events.
      5. Expediently provide all event/campaign information to gift processing team to be entered in database and confirm all donors are acknowledged promptly. Analyze event and campaign results to identify donors and groups for further cultivation, identify potential donors and sponsors, and assess feasibility for continuation of events and/or development of new events.
      6. Directly plan and manage all aspects of event logistics including: a) coordinating committee meetings—handle meeting notifications, attendee documentation, take and distribute meeting minutes, and follow up with non-attendees; b) coordinating event mailings—save the dates, invitations, attendee and sponsor thank you letters, and all e-newsletters as needed; c) securing and managing volunteers; d) coordinating special event e-newsletters, web/internet and intranet updates as needed.
      7. Develop action plans and timelines doe fundraising events. Leads post-event evaluation, identify challenges, areas for improvement and successes and report to team.
      8. Manage and coordinate with Development Assistant all third-party events.
      9. Keep apprised of advances and trends in the field through networking, education and journals. Bring information relevant to the Foundation and its work to the attention of Foundation staff and leadership.
      10. Develop relationships with donors and volunteers in the course of normal activities, being alert to those who may be candidates for more involvement, additional cultivation and giving.


      Bachelor’s degree required. Two years nonprofit development support experience preferred with an emphasis on special event support and logistics and volunteer oversight.

      Knowledge, skills and abilities:
      • Possess a demonstrated understanding of typical office procedures, protocol and equipment. Able to use standard office software, e.g. Microsoft Word, Excel and Outlook with a high level of proficiency.
      • Working knowledge of Raiser’s Edge database documenting all aspects of special events and volunteer management preferred.
      • Excellent command of the English language including usage, grammar, spelling and punctuation; business letter and report writing techniques; modern office methods and procedures, equipment and filing systems; and office machines.
      • Skilled at responsible administrative work requiring independent judgment with speed and accuracy; excellent organizational skills; ability to perform more than one task at a time; the learning, interpreting and application of organizational policies, rules and regulations; taking dictation/minutes and transcribing accurately; the ability to work under pressure and timelines; interpersonal skills; good communication skills; disseminating information accurately and efficiently.
      • Possess a demonstrated willingness to adapt to varying work load. Can adapt to heavy workloads periods, then fill in for others on other tasks as time is available and priorities change. Willing to pitch-in to help others when deadlines are tight or the workload is heavy, e.g. preparing for event and special campaign mailings.
      • Able to maintain professional and cordial working relationships with staff and volunteers. Positively represents CHPCF in all interactions within CHPC.
      • Possess skill and accuracy in entering data into a software database following guidelines and being alert to patterns and potentially questionable information.

      Physical Requirements/Work Environment:

      The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

      • Office environment
      • Use of computer
      • Ability to travel to various locations to conduct work and meet with donors
      • Routinely communicates with staff and donors regarding their giving
      • At times, will require working beyond regular hours including early morning, late nights and weekends.

      “Per mandates from the Centers for Medicare & Medicaid Services (CMS) and the Occupational Safety and Health Administration (OSHA), Alivia Care, Inc. and its subsidiaries, affiliated entities, joint ventures and related entities
      (including, without limitation, Alivia Care of Georgia, Inc., Alivia Care Solutions, Inc., PACE Partners of Northeast Florida, Community Hospice of Northeast Florida, Inc. and Community Hospice & Palliative Care Foundation)
      requires the COVID-19 vaccine.  If hired, you will be required to produce proof of vaccination as a condition of employment.  Exemptions for medical or sincerely held religious beliefs may be requested according to EEOC guidance but approval is not guaranteed.”

      To apply please email your resume to