BABY HEALTH SERVICES
Job title: Philanthropy & Community Engagement Coordinator (Part-time)
Location: Lexington, KY (Hybrid)
Reports To: President and Executive Board, Baby Health Services, Inc.
Position Overview
The Philanthropy and Community Engagement Coordinator supports the mission of Baby
Health Services, Inc. by leading the organization’s philanthropic and community
engagement priorities. This position focuses on building strong relationships with donors,
partners, and community organizations; securing and managing grant funding; coordinating
fundraising campaigns and events; maintaining accurate donor records; and promoting a
culture of giving that sustains the long-term success of the clinic and its patients.
This individual will also be responsible for developing new, impactful, and creative ways to
raise funds and increase visibility for Baby Health Services, Inc. through innovative
engagement strategies and community partnerships. The ideal candidate will be
comfortable working within a nonprofit organization and collaborating closely with
volunteer leadership and the Board of Directors.
Primary Responsibilities
• Strategic Leadership
• Develop and implement a multi-year fundraising and engagement plan aligned with the
mission and goals of Baby Health Services.
• Collaborate with the Practice Manager and Board of Directors to identify funding priorities
and opportunities.
• Provide leadership and guidance to Board volunteers to ensure cohesive and coordinated
philanthropic efforts.
• Philanthropic Initiatives & Grants
• Lead all grant-writing activities, including identifying opportunities, preparing proposals,
submitting applications, tracking implementation, and documenting outcomes.
• Maintain accurate documentation and reporting for all awarded grants.
• Collaborate with clinic staff to identify funding needs and match them with suitable grants
and donor opportunities.
• Donor Cultivation & Stewardship
• Identify, cultivate, and steward relationships with individual donors, foundations, and
corporate partners.
• Develop and implement engagement and recognition strategies that encourage ongoing
donor support.
• Maintain the donor database, ensuring accurate and up-to-date records of contributions,
contacts, and communications.
• Prepare and send timely and personalized donor gift acknowledgements and thank-you
letters.
• Manage consistent communication with donors to ensure meaningful updates and
ongoing engagement.
• Events & Campaigns
• Assist with the biannual fund drive, including messaging, donor outreach, and progress
tracking.
• Coordinate member and donor appreciation events to strengthen relationships and
community connections.
• Support the planning and execution of special events that enhance visibility and
philanthropic engagement.
• Develop new, creative, and mission-aligned fundraising ideas and campaigns that expand
the organization’s reach and impact.
• Data Management & Reporting
• Maintain accurate donor and grant records, ensuring data integrity and confidentiality.
• Track fundraising progress and prepare monthly reports for the Executive Board
summarizing activity and outcomes.
• Evaluate and report on the effectiveness of campaigns and initiatives using measurable
performance indicators.
• Board & Committee Support
• Prepare materials and reports for monthly Board and Executive Committee meetings.
• Provide timely updates and strategic recommendations related to fundraising, grants, and
community engagement.
Qualifications
• Bachelor’s degree in nonprofit management, communications, business, or a related field,
or prior experience in fundraising for non-profits.
• Minimum of 2-5 years of progressive fundraising, grant management, or donor relations
experience.
• Exceptional communication and relationship-building skills.
• Strong organizational and project management abilities with a high degree of attention to
detail.
• Proficiency with donor databases, reporting tools, and Microsoft Office or Google
Workspace.
• Creative thinker with the ability to design and execute innovative fundraising initiatives.
• Comfortable working in a nonprofit setting and partnering with volunteer leadership and
a Board of Directors.
• Passion for advancing the mission and values of Baby Health Services.
Compensation & Benefits
Compensation is commensurate with experience ($10,000–$20,000 annually). A modest
benefits package may be available and will align with organizational standards.
Work Environment & Expectations
This position is part-time and hybrid, based in Lexington, KY, with flexibility for remote
work. Attendance at key meetings, community events, and donor engagements may be
required during evenings or weekends. The role averages 20 hours per week, with seasonal
variation based on fundraising activity and event schedules.
Those interested in applying should email a cover letter and resume to Anna Wagner at
aswmartin01@gmail.com