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TJC - Director, Advancement Services


Job Title: 
Director, Advancement Operations

Application Deadline: Open until filled

Regular or Temporary: Regular

Salary Range: Commensurate with education and experience

Job Description: Responsible for planning, developing and overseeing all administrative and operational functions for the department of Institutional Advancement and the Foundation, and is responsible for supervising all areas of Institutional Advancement in the absence of the Vice President.


Primary Responsibilities

Serve as lead advancement operations officer for Institutional Advancement

·         Developing and implementing, with Vice President and appropriate directors, annual operating goals for all areas of Institutional Advancement.

o    Overseeing Advancement Operations personnel.

§  Supervising Manager, Scholarships and Rusk TJC Citizens Promise program to ensure that recruitment, selection, awarding and overall management of scholarships is accurate, efficient and timely, high-quality and meeting overall goals.

§  Supervising Manager, Donor Relations and Special Events to ensure that acknowledging of gifts and subsequent stewardship activities for donors are high quality, accurate and timely including annual endowment reporting and newsletter for Tyler Junior College Foundation, and to ensure efficient production of Institutional Advancement, presidential or other College-wide events including on-campus and off-campus venues.

§  Supervising Coordinator, Institutional Advancement Operations to provide operational support for all areas of advancement.

·         Assessing and overseeing specific human resource needs for all Institutional Advancement personnel.

o    Identifying employee development needs and facilitating necessary skills training and professional development opportunities.

o    Ensuring that employment policies for College are adhered to in all employee practices.

o    Organizing and implementing ongoing team building opportunities.

·         Leading administration of Institutional Advancement database (Ellucian - Advancement Module)

o    Working with Office of Technology Services to maintain standards for College-wide computing, reporting and data extractions.

o    Developing and implementing all reports connected to performance measures for advancement personnel.

o    Utilizing data to prepare and submit advancement related industry reports and surveys for organizations such as Council for Advancement and Support of Education (CASE) including the annual Voluntary Support of Education (VSE) survey/

o    Serving as lead representative from Institutional Advancement in current search for new constituent relationship management (CRM) system.

·         Developing and supervising prospect management system to identify, qualify, cultivate, solicit and steward major donors.

o    Overseeing research of prospective and current donors utilizing advancement database and online resources.

o    Leading development of prospect profiles to determine capacity of donors to support College priorities.

o    Organizing and participating in prospect review meetings to assess progress of fundraising officers and providing ongoing prospect reports.

o    Overseeing development and production of reports to support fundraising initiatives including campaigns.

·         Tracking and assessing advancement operations component for the Institutional Advancement budget.


Secondary Responsibilities

Serving as lead operations officer for Tyler Junior College Foundation.

·         Developing and implementing, with Executive Director, annual operating goals for Foundation.

·         Administering acceptance, receipt and disbursement of funds and property for the Foundation.

·           Ensuring compliance to IRS gift policies, acknowledgement requirements and industry reporting standards including those provided by the Council for Advancement and Support of Education (CASE).

·         Administering maintenance of endowed scholarship funds including disseminating information to business services and financial aid departments.

·         Working with Foundation Accountant on the administration of fund accounting and reporting.

·           Ensuring all Foundation practices adhere to established policies and recommending revisions to Executive Director.

·         Ensuring all Foundation procedures are appropriately documented and continually meet the needs of the Foundation and its constituents.

·         Serving as Foundation liaison with professional firm managing oil, gas and mineral interests and volunteer Foundation committee guiding management.


Representing Institutional Advancement and Foundation in absence of Vice President/Executive Director.



Knowledge, Skills, and Abilities

·         Demonstrated ability to build staff capacity.

·         Strong written, oral, customer service and interpersonal skills essential

·         Ability to build reports using MS Access, Cognos or Oracle or similar reporting tools

·         Must be able to work independently, respect confidentiality and maintain courtesy with constituents.



Required Education

Bachelor’s degree


Required Experience

Five to ten years of management experience in advancement or an advancement related field


Preferred Experience

§  Demonstrated experience in managing and coordinating multiple projects and tasks including setting priorities and schedules and meeting deadlines.

§  Administrative experience with an institutionally related foundation preferred.

·         Experience in leading in a team-oriented, collaborative environment preferred.

·         Experience with Ellucian (Banner) or an advancement system highly desirable.



·         May have contact – in person, by email, or by phone – with staff, students, and the general public.

·         Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

·         Perform other duties as assigned.

Director of Development

Job Title: Director of Development
Department: Development
Full-Time/Part-Time: Full-Time
Salary: Commensurate with experience and qualifications
Work Schedule: Monday through Friday, 8:30am to 5:00pm
Benefits Eligible: Yes

Position Summary:
Reporting to a Director of Development-Team Lead, this person will plan, organize, and manage the
development of complex major gift support for university fundraising priorities. Specific responsibilities
include the identification, cultivation, solicitation, and stewardship of major donor prospects capable of gifts at
the $100K to $4.9M level. The director of development will work directly with senior university officials, key
regional major donor prospects, and volunteers and prepare the way for solicitation by the President, other
senior campus administrators (including deans and directors of academic units), members of the Board of
Trustees, or other senior level volunteers. This position may also be responsible for developing and executing
the fundraising strategy for a specific campaign program priority or school in conjunction with the program
chair(s) and/or dean and faculty.
Job Duties:
- Develops and manages a portfolio of major gift prospects through the identification, cultivation, solicitation,
and stewardship of donors with an emphasis on $100,000+ gifts
- Identifies fundraising priorities and devises plans and strategies to accomplish goals
- Works collaboratively with faculty and development colleagues in support of fundraising initiatives
- Collaborates on development-related communications and events
- Performs all other duties as assigned
- Ability to develop and initiate new strategies
- Advanced problem solving skills
- Strong verbal and written communications skills
- Ability to work well under pressure and manage projects simultaneously
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Strong data analysis skills
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Adept at problem solving, creating contingency plans and handling issues when necessary
- Strong client service orientation and attention to detail
- Ability to quickly understand and remember details about alumni/donors and projects to which they are
- Working knowledge of fundraising database software preferred.
Bachelor’s degree required. Experience may not be substituted for the education requirement.
Five years of experience required. Successful major gift fundraising experience at the $50K level with
demonstrated success at the $100K+ level. Seven years of experience specified above and fundraising
experience with an institution of higher education preferred. Education may not be substituted for the
experience requirement.

Certified Fund Raising Executive (CFRE) preferred.
Valid Texas Driver’s License (or ability to obtain within 30 days of employment) required with no more than
three moving violations within the past 36 months and no convictions or deferred dispositions for Driving
While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years.
To Apply:
Required Documents:
- Cover Letter
- Resume

Associate Director, Rice Annual Fund – Team Lead

Job Title: Associate Director, Rice Annual Fund – Team Lead
Department: Development
Full-Time/Part-Time: Full-Time
Salary: Commensurate with experience and qualifications
Work Schedule: Monday through Friday, 8:30am to 5:00pm
Benefits Eligible: Yes

Position Summary:
Reporting to the director of the Rice Annual Fund, the associate director – team lead of the Rice Annual Fund
provides leadership to, direction for, and management of the class giving program, with special emphasis on
increasing volunteer engagement, total dollars raised, and alumni participation to the university. This person
will be responsible for management of a team within the class giving program, and will provide input to the
overall Rice Annual Fund strategic plan. The associate director – team lead will also develop strategy to
manage the fundraising efforts for a portfolio of classes that will work through a five-year reunion cycle. Some
may be in a significant reunion year, include high profile volunteers or be identified as having the overall
capacity to make a more substantial gift than other classes. In addition, this person may manage an Annual
Fund giving program for a specific constituent group.
Job Duties:
- Works with a portfolio of assigned prospects/donors to cultivate, solicit, and steward their support
- Develops fundraising strategies, and tracks and analyzes results of development activities
- Identifies, recruits, and trains volunteers, and maintains frequent contact with them
- Identifies and prioritizes prospects and, as appropriate, makes volunteer assignments, prepares background
information for solicitations, and follows up with volunteers to ensure completion of assigned solicitations
- Establishes ongoing relationships with individual alumni
- Works closely with other colleagues in development to align program goals with the overall giving goals of the
university’s development organization
- Monitors, analyzes, and reports on overall results to internal and external constituencies
- Designs annual gift programs and goals targeted at increasing unrestricted support for a school or unit
- Manages a small team or project, as needed
- Performs all other duties as assigned
Skills (Required):
- Leadership and strategic management skills
- Strong analytical and problem-solving skills
- Strong written and verbal communication skills
- Ability to lead and motivate others
- Ability to manage a large number of project activities simultaneously
- Ability to engage and motivate groups of diverse individuals
- Strong ability to understand customer needs and show good judgment and diplomacy
- Strong attention to detail and ability to quickly understand and remember details about alumni/donors and
projects to which they are assigned
Skills (Preferred):
- Demonstrates good judgment in dynamic situations
- Values attention to detail
- Displays confidence as a mentor and collaborator
- Utilizes strong time management skills
- Holds knowledge of fundraising database software concepts

Bachelor’s degree required. Experience may not be substituted for the education requirement.
Five years of experience required. Professional fundraising experience, including prior management of
programs or team members. Five years of annual giving experience at an institution of higher education or
non-profit organization preferred. Experience working with a volunteer-based program preferred. Experience
with face-to-face solicitations preferred.
Certified Fund Raising Executive (CFRE) preferred.
Valid Texas Driver’s License (or ability to obtain within 30 days of employment) required with no more than
three moving violations within the past 36 months and no convictions or deferred dispositions for Driving
While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years.
To Apply:
Required Documents:
- Cover Letter
- Resume

Chief Advancement Officer

Chief Advancement Officer
Limitless Space Institute

General Background
The Limitless Space Institute (LSI) is a new nonprofit established in 2019 and located in
Houston, Texas. The Institute’s vision is to advance human exploration beyond our
solar system with a two-fold mission: 1) to support the research and development of
enabling technologies that will allow interstellar human space exploration and 2) to
inspire and educate the next generation to travel beyond our solar system. The heart
and soul of the Institute is research and development. LSI will conduct and fund applied
research and development emerging from the frontiers of physics and engineering as
they apply to enabling fast interstellar transit. Additionally, LSI will partner with
institutions of higher learning to establish research consortia that will jointly explore the
leading edge of power and propulsion related to physics that will enable human
exploration. LSI plans to develop a spectrum of student programs ranging from grade
school to post docs, all with the objective of educating and inspiring the next generation
in interstellar travel.
Position Overview
The inaugural Chief Advancement Officer (CAO) for Limitless Space Institute will be the
lead in securing the necessary support for LSI to successfully accomplish its mission.
The CAO will have a broad scope of responsibility including identification and cultivation
of individuals, government entities, corporations and foundations that have interest in
supporting the work of LSI. He or she will work in close partnership with the President,
Brian Kelly, the Director of Advanced R&D, Dr. Harold White, and the Advisory Board to
leverage their contacts. The successful candidate will be an effective communicator and
is expected to work in a manner with donors, prospects, and peers which exhibits
purpose, collaboration and understanding. The Chief Advancement Officer will exhibit
high octane energy, selfless humility and have the creative drive needed to seek
funding for this organization. The CAO will guide all communication/public relations
activities that support the development (fundraising) program of Limitless Space
Institute. The primary focus will be on securing major and principal gifts/funding.
 Effectively work within a small startup organization with the ability to multitask
and prioritize projects.
 Create and implement a plan that includes strategic goals and activities in the
identification of individuals, corporations, foundations, and government entities
who will support the vision and mission of Limitless Space Institute.

 Proactively build relationships with sources of support while strengthening
relationship with donors to further their loyalty and encourage higher levels of
support and involvement.
 Plan and execute cultivation events to introduce the mission of Limitless Space
Institute to donor prospects.
 Meet face to face with prospective and current donors.
 Develop stewardship plans and activities for donors.
 Serve as the lead in the process that obtains input from senior leadership
including the Board of Directors and Advisory Board for priorities in philanthropic
projects and identification of prospects.
 Lead the strategy for approaching corporations, foundations and grant programs
including developing and writing proposals, tracking and compliance, report
writing and acknowledgements.
 Work closely and oversee the development of LSI publications, marketing and
public relations efforts as they relate to fundraising.
 Work with and maintain relationships with members of the Board of Directors and
Advisory Board.
 Develop and maintain a donor database/tracking system.
 Develop metrics to measure fundraising success.
 Effectively communicate the status of fundraising to the Board of Directors,
Advisory Board and LSI President on a regular basis.
 Prepare and monitor an operational budget for fundraising.
 Demonstrate positive human relations skills and experience in working with
 Speak publicly and interpret the organization and its programs, vision, and goals
to the community.
 Demonstrate ability and willingness to provide support in a collaborative and
team-oriented manner.
 Perform other duties as required.

Professional Qualifications
 Passion for the LSI mission
 Bachelor’s degree, advanced degree a plus
 6-10 years of professional fundraising experience
 Demonstrated success in securing major and principal gifts/funding
 Demonstrated success in the development and execution of a fundraising plan
 Strong capabilities in planning and organizing
 Be goal driven and possess a high degree of motivation, maturity and energy
 Be “tech” savvy. A background in science and/or technology helpful
Location and Compensation
LSI is headquartered in Houston, Texas. The preference is for the CAO to be based in
the area, though a remote work arrangement may be an option for the right candidate.
Salary is competitive and commensurate with experience. Benefits include health and
retirement (401K with 4% match).
LSI does not discriminate on the basis of race, religion, gender, age, national origin,
disability or sexual orientation.
Application Process
To apply for this position, submit a cover letter and resume to Becky Hauk at the Moran
Company, which is conducting the search. Resume should be chronological and include
all professional education and experience, dates of employment (month and year),
position/title and organization names. APPLY NOW
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